How To Write Apology Letter For Rejecting Job Offer . The simplest way to do this is via a letter or rather an email. Keep it simple and to the point. Basic Job Decline Letter How to write a Basic Job Decline Letter from www.pinterest.com Your withdrawal letter should be addressed to the same person who made the job offer. How to turn down a job offer. Peterson, thank you so much for sending along this offer letter regarding the hr specialist role for which i recently interviewed.