How To Write An Email While Applying For A Job . If you have just graduated, or about to graduate very soon, then you need to make this statement in your job application email. You could write hello, mr./mrs./ms. or dear mr./mrs./ms. and follow that with their surname. Sample Professional Letter Formats to Use Application cover letter from www.pinterest.com Strategically divide your entire information in two or three paragraphs. Include your name and the job title you are applying for in the message's subject line. #5) writing to find out more information about the job.